Crossing the Streams: Trialing and Investigating New Format Resources
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Presentation on how to assess and onboard new format resources in libraries.
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Crossing the Streams: Trialing and Investigating New Format Resources
- 1. Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@N05 Created with Haiku Deck
- 2. Hello! I’m Lindsay Cronk. I am a collections person at the University of Houston.
- 3. Photo by Profound Whatever - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/8344872@N05 Created with Haiku Deck
- 4. Challenge(s) Accepted Independent Film • DVDs with Streaming Rights/Orphan Digital Video Content • Hosted by Campus IT • Question of Ownership/Responsibility • Historic RefUSA Business Dataset • Housed in O-Drive • Challenging On-Boarding Process
- 5. I ain’t afraid of no host-ed file formats. But I do ask a lot of questions.
- 6. Photo by scanlime - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/22238428@N05 Created with Haiku Deck
- 7. Photo by seanodonnell - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/74022976@N00 Created with Haiku Deck
- 8. Understanding New Formats Two Crucial Questions How do we provide Access? • Vendor Hosted • Library Hosted How long do we have access? • Sub Term • Perpetual
- 9. Hosting Solutions for Our Proprietary Content • Security to Match License Requirements • Content Intermingles • Discoverability • Benefit of Buy v. Build • Usage Data
- 10. Photo by BRICK 101 - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/27917559@N05 Created with Haiku Deck
- 11. A Tale of Two Committees Collection Management Committee Collection Development (2) Liaison Librarians (4) Acquisitions (2) Electronic Resources (2) Metadata & Digitization Services (1) Special Collections (1) Electronic Resources Management Team Collection Development (2) Liaison Librarians (0) Acquisitions (2) Electronic Resources (3) Metadata & Digitization Services (3) Special Collections (0)
- 12. Trial Management Collections Management Team Initiate Trials Engage Researchers Provide feedback Electronic Resources Management Team Set-Up Tech License Review Payment
- 13. Previous Trial Procedure Subject Librarian Request Collections Coordinator Reaches Out to Vendor ER Requirements Met Trial Authenticated Feedback Requested from Librarians and Faculty
- 15. Shortened Trial Request Form
- 16. Expanded Vendor Information Form
- 19. Photo by Bosta - Creative Commons Attribution License https://www.flickr.com/photos/55201644@N00 Created with Haiku Deck
- 20. Why We Collect New Formats • User-Centered Learning • Rise of Interdisciplinary Research • Changing Nature of Scholarly Communications • Diversity in Collections • Meeting Faculty Needs • Avoid Copyright Issues • Easy to Embed in CMS • Accessibility
- 21. Review Holdings Questions to Consider: 1) Does the subject collection offer a diversity of format options? 2) How many streaming/hosting platforms do we want to integrate? 3) What are cost-efficient ways for us to add collection items to fill format gaps?
- 22. Engage Selectors and Stakeholders • Use SAGs to hone in on where new format content would be appreciated • Use questions to ascertain when it is better to buy a resource, and when it is better to buy a tool/software • Review discoverability. Talk with Discovery and Web Services to see how new formats are emerged by users • Start format-based inventory list
- 23. Photo by the past tends to disappear - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/76830337@N07 Created with Haiku Deck
- 24. Cradle - Selection Trial lifecycle & tracking Liaison librarian involvement Decision criteria Grave – Cancelation Usage statistics Liaison librarian feedback Decision criteria Assessment in the Resource Lifecycle
- 25. 4 months before renewal • Present resource list with statistics for selector review at the CMC Monthly Meeting. • After the meeting, selectors review list in their subject area groups and consult with their faculty. 3 months before renewal • Selectors confirm renewal decision. Renewal time • Acquisitions either renews or cancels the resources. Review as an Ongoing Process
- 26. Moving Forward • Sense of Urgency • Rigor as the Standard • Developing Collection Visualizations/Dashboards by SAG • Hard Look at Legacy Resources
- 27. Photo by EJP Photo - Creative Commons Attribution-NonCommercial-ShareAlike License https://www.flickr.com/photos/29498428@N00 Created with Haiku Deck
- 28. Photo by Wacko Photographer - Creative Commons Attribution-ShareAlike License https://www.flickr.com/photos/44214515@N06 Created with Haiku Deck
- 29. Photo by duncan - Creative Commons Attribution-NonCommercial License https://www.flickr.com/photos/34427470616@N01 Created with Haiku Deck
Editor's Notes
- Taking the burden of information seeking off of selectors.
- Developing robust questionaire that takes into account the perspectives and needs of technical services and acquisitions.
- We wanted to enhance our narrative feedback for assessment as well, and really require liaisons to have faculty justify new purchases.
- Kelli will give an overview of the presentation and topics to be discussed